Privacy Policy and Data Protection

Mindshaker - Serviços Informáticos, Lda., a private limited company with its registered office at Madan Parque, Rua dos Inventores 2825-182 Almada, registered with the Commercial Registry under the unique corporate identification number 508264855, provides consulting services for the recruitment of human resources in the field of programming and IT solutions, through its business unit Mindshaker Talent (hereinafter referred to as TALENT).

TALENT is the entity responsible for the processing of personal data collected in the context of recruitment and selection processes, as well as in the management and servicing of potential clients and partners through its website.

Personal data collected via the website are processed for the following purposes and with the respective legal bases:

Application Management and Recruitment: Description: Analysis, selection and assessment of profiles for current or future job offers and storage in a talent database, potentially using Artificial Intelligence tools for automated analysis and initial screening of the supplied data. Legal basis: Pre‑contractual diligences and consent of the data subject.

Service to Potential Clients and Request for Proposals (via Artificial Intelligence): Description: Automated collection and analysis of information submitted (in text/form format) to identify recruitment/outsourcing needs (e.g., profile, quantity and duration of contract for programmers) and management of commercial contact. Legal basis: Pre‑contractual diligences at the request of the data subject / legitimate interest and explicit consent for processing of data through Artificial Intelligence tools.

Management of Commercial and Contractual Relationships: Description: Conclusion of contracts with clients/partners, dispatch of commercial proposals and response to information requests. Legal basis: Performance of a contract or pre‑contractual diligences.

Statistical Analysis and Service Improvement: Description: Internal reports and evaluation of service quality and digital tools. Legal basis: Legitimate interest of the Data Controller.

In compliance with the European Union Artificial Intelligence Regulation:

Interaction with AI Systems: Users are expressly informed that the functionalities for gathering commercial project requirements and screening applications on the website rely on Artificial Intelligence systems. Users are duly warned that the information submitted will be processed by an automated system.

Data Processing: The submitted information is processed by AI algorithms solely to extract the relevant data from the commercial request (name, company, email, telephone and technical specifications) or from the candidate’s professional profile.

Human Supervision: Data analysed by the AI system are subsequently validated and overseen by human members of the commercial or recruitment team. The user may at any time choose to contact TALENT through strictly manual means should they prefer not to have their data processed by AI systems.

TALENT collects and processes the following categories of data:

Candidates: Identification and contact data, professional and academic data contained in the Curriculum Vitae, portfolios, professional history and career preferences.

Potential Clients / Commercial Contacts: Name, represented company, position, professional email, telephone number and specifications submitted regarding programming outsourcing needs.

Personal data will be retained for the period strictly necessary for the purposes that motivated their collection:

Candidate Data: Will be kept during the selection process and, with consent, for a period of 36 (thirty‑six) months in the database for future opportunities. Where applicable to the fulfilment of Article 32 of the Labour Code (principle of equality and non‑discrimination), application data may be retained for up to 5 (five) years.

AI Processing (Commercial Requests): Commercial information processed and extracted will be retained for the period necessary to provide the commercial proposal and/or for the duration of the contractual relationship, or for the applicable statutory limitation periods.

The collected data are intended for:

• Authorized recruitment, outsourcing and commercial team staff of TALENT.
• Technology service providers, web hosting providers and suppliers of Artificial Intelligence tools contracted by TALENT.

Pursuant to applicable legislation, data subjects (candidates or commercial representatives) have the right to:

Access: Confirm whether their data are being processed and access them.

Rectification: Request correction of inaccurate or outdated data.

Erasure (“Right to be Forgotten”): Request deletion of their data when it is no longer necessary or when consent is withdrawn.

Restriction and Objection: Request restriction of processing or object to it.

Portability: Receive the data provided in a structured, machine‑readable format.

Withdrawal of Consent: Withdraw consent at any time (without affecting the lawfulness of prior processing).

To exercise any of these rights, the data subject must send a written request to the e‑mail address: privacy@mindshaker-talent.com.

TALENT implements appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, disclosure or unauthorised access, ensuring confidentiality in both manual and automated (AI) processing of data.

If you consider that TALENT has not complied with its legal obligations in data protection, the data subject has the right to lodge a complaint with the competent supervisory authority in Portugal: Comissão Nacional de Proteção de Dados (CNPD).

Website: www.cnpd.pt

This Privacy Policy may be updated periodically to reflect legislative changes or developments in our digital services and Artificial Intelligence tools.

Date of last revision: 24 September 2026.

If you have any questions regarding this policy or the processing of your data, please contact us via e‑mail: privacy@mindshaker-talent.com.